About ASA:

Started in Chicago, IL, Asian Student Achievement, (ASA) is a growing organization that specializes in professional development for students and professionals. Our mission is to get Asian and Asian-Americans through the pipeline to leadership positions and increase diversity in the workforce. 

For more on the services we offer, please see http://www.learnasa.org

What You Can Learn From Us – Event Planning

• Fast-moving nonprofit operations
• Small-team collaboration and managing competing priorities
• Fundraiser and community event planning
• Donor, sponsor, vendor, and attendee relationship building
• Event marketing and promotion
• Professional and soft skill development through coaching

Current Events

• 2027 Nickel Nickel Fundraising Event
• 2026 Minnesota Nice Event
• ASA Rizal Center Event 
• 2027 NAAAP National Convention, attend/help plan

Responsibilities – Event Planning

• Event Planning & Coordination
• Staffing & Event Management
  • Determine staffing and volunteer needs
  • Assign and communicate event roles and responsibilities
  • Coordinate event-day schedules, coverage, setup, execution, troubleshooting, and breakdown
  • Monitor staffing gaps and ensure assigned responsibilities are completed
• Vendor & Logistics Management
  • Research vendors and gather pricing, availability, requirements, and logistics
  • Maintain vendor contacts, quotes, contracts, and deadlines
  • Coordinate approved delivery, setup, pickup, and payment details
  • Present vendor recommendations and any changes, costs, or contractual commitments to the President/CEO for approval
• Meetings & Team Coordination
  • Schedule and lead event planning meetings as assigned
  • Prepare agendas, project updates, decisions, action items, owners, and deadlines
  • Follow up with team members on outstanding tasks
  • Coordinate with the President/CEO, Operations Manager, ASA team, Board of Directors, vendors, and external partners
  • Communicate project risks, delays, and major changes in a timely manner
• Communication & Administration
  • Serve as a professional point of contact for vendors, attendees, partners, and other stakeholders
  • Prepare event communications, reports, presentations, materials, and documentation
  • Maintain organized event records, schedules, contacts, and contracts
  • Handle confidential information with discretion and professionalism
• Leadership & Approval
  • The President/CEO retains final decision-making authority for event strategy, vendors, contracts, budgets, expenses, partnerships, and major event changes
  • Obtain President/CEO approval before making commitments on behalf of ASA
  • Incorporate leadership feedback and ensure event execution aligns with ASA goals and standards

Responsibilities

• Commit to a minimum 12-month internship, with opportunities for extension or promotion
• Commit to 10 hours per week
• Support finance and accounting projects alongside the CEO
• Assist with budgeting and maintain organized financial records in QuickBooks
• Review, reconcile, and update monthly bank statements in QuickBooks
• Manage Expensify expenses and ensure proper integration with QuickBooks 
• Support GiveSmart platform management, including event campaigns, donor records, and fundraising tracking
• Maintain accurate financial documentation, transaction records, and chart of accounts
• Research finance, accounting, and process improvement initiatives
• Promote ASA coaching and speaking services to universities and community partners
• Attend meetings and events as needed
• Support ASA marketing and outreach efforts online and offline
• Maintain professionalism in public, written, and social media communications
• Complete other duties as assigned

Qualifications

• Located in the Chicagoland area
• Able to attend in-person events in March and April, plus additional events as needed
• Commit to 15–20 hours per week
• University graduate preferred
• Strong planning, organization, and attention to detail
• Able to pick up items up to 15 lbs. 

Non-compete clause: While working for ASA, you are not allowed to work as a volunteer, part-time, or full-time employee with any competing organization or company that offers our business plan.

Does this sound like you? Contact us!
Please send your resume and a tailored cover letter to us at asa@learnasa.org. We’re looking forward to talking with you!